The **Location Management** feature allows administrators to create, edit, and manage locations for classes, workshops, and other activities. These locations can include information like building details, capacity, equipment, and more, ensuring that spaces are efficiently managed and properly categorized. --- ### **Accessing Location Management** 1. Navigate to **Admin > System Setup & Defaults > Location Management**. 2. The **Add/Edit Location Records** interface will appear, allowing you to manage location details. --- ### **Adding a New Location** 1. **Click "New Location"**: - This clears the form and allows you to create a new location record. 2. **Fill Out Location Details**: - **Location Name**: Provide a name for the location (e.g., "Studio A"). - **Building**: Specify the building where the location is situated. - **Floor**: Indicate the floor number. - **Room No.**: Enter the room number or identifier. - **Capacity**: Specify the maximum capacity for the location. - **Equipment**: List any equipment available in the location (e.g., "Projector, Chairs"). 3. **Select Location Type**: - Choose from predefined options: - **Class** - **Workshop** - **Practice** - **Auditorium** - **Shop** - **Storage** - **Gallery** 4. **Provide Additional Information**: - **Long Description**: Use the rich text editor to provide detailed information about the location, such as amenities, accessibility, or usage guidelines. - **Sub-Locations**: Specify up to three sub-locations, if applicable. 5. **Save the Location**: - Click **Save Location** to store the new location record in the system. --- ### **Editing an Existing Location** 1. **Select a Location**: - Use the dropdown menu at the top of the form to select an existing location. 2. **Update Details**: - Modify any fields as necessary (e.g., adjust capacity, update equipment). 3. **Save Changes**: - Click **Save Location** to apply the updates. --- ### **Key Features** 1. **Location Categorization**: - Assign a type to each location (e.g., workshop, storage) to streamline its management and usage. 2. **Detailed Descriptions**: - Use the long description field to provide comprehensive information, making it easier for staff and users to understand the space's features and purpose. 3. **Sub-Locations**: - Manage sub-areas within a location (e.g., breakout rooms, equipment zones) for better organization. 4. **Capacity and Equipment Tracking**: - Keep track of the maximum number of occupants and available resources to ensure proper usage. --- ### **Best Practices** 1. **Standardize Naming**: - Use consistent naming conventions for buildings, floors, and room numbers to avoid confusion. 2. **Regular Updates**: - Review and update location records periodically to reflect changes in capacity, equipment, or usage. 3. **Use Descriptions Effectively**: - Include detailed descriptions and equipment lists to minimize miscommunication about location capabilities. --- ### **Common Use Cases** 1. **Class Scheduling**: - Assign locations to classes based on their type, capacity, and equipment needs. 2. **Event Planning**: - Use location descriptions and capacity data to allocate spaces for events, workshops, and meetings. 3. **Resource Management**: - Track available equipment in each location to avoid overbooking or resource shortages. ---